Career Opportunities with Planned Parenthood of Greater Ohio

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Database Manager

Department: Development
Location: Bedford Heights, OH


At Planned Parenthood of Greater Ohio, you will find an organization that supports both your professional goals and your personal passions. We strive to create a workplace where you feel valued and empowered to be more than just an associate, but also a changemaker. Go to work each day feeling like what you’re doing matters. Because really it does!

Compensation is competitive and Planned Parenthood of Greater Ohio offers a comprehensive and flexible benefits program. It has been designed to provide you and your family valuable resources to protect and enhance your health and financial security.

Why Planned Parenthood of Greater Ohio…

  • 100 Years of providing safe accessible & affordable health care
  • We utilize a team centered approach to patient care
  • Opportunity to assist in leading the growth of our primary care services
  • 360 Approach – Impact our communities through high quality health care, education and public policy
  • In This Together – Bringing associates together and fostering an inclusive culture
  • 100,000+ Patient visits to our health centers in 2018
  • A progressive health organization committed to adhering to medical standards well above national requirements
  • We fight every day to provide safe, high quality and affordable health care to everyone – no matter what


The Database Manager plays a key role in the successful operation of an evolving Development Department. The Database Manager is responsible for accurately and efficiently maintaining the integrity of and managing all aspects of the Planned Parenthood of Greater Ohio donor database. The Database Manager must be customer service focused, providing the tools and information needed for the success of the Development team.



  • Maintain the quality and architecture of the donor database and processing standards.
  • Manage daily operations of the donor databases to ensure its effective use in a wide range of development activities.
  • Act as the development expert regarding donor databases and other development-related IT functions and applications; serve as the development liaison with Finance and IT.
  • Generate fundraising and revenue reports including, but not limited to, board giving, performance vs. projections, constituency, event, and other ad-hoc reports and queries.
  • Generate recurring reports including monthly and quarterly gift detail; contact reports for Development Officers; mailing lists for e-newsletter and calendar distribution, and others.
  • Creation and review of external lists, e.g.; invitations, donor lists, lists being used for stewardship activity.
  • Responsible for all data manipulation for direct response program, including lists and coding for all online, direct mail and phone banking efforts as well as all in-house work in this program.
  • Creation, review, and management of all email lists used for local and national fundraising and advocacy efforts.
  • Supervise the daily gift entry and gift acknowledgement ensuring it is completed in an accurate and timely fashion; act as back-up for daily gift entry when applicable.
  • Supervise production of daily batch reports to keep development team apprised of new donations.
  • Oversee employees tasked with address changes and processing in Raiser's Edge; import of NCOA information into Raiser's Edge; adding new constituent records in Raiser's Edge.
  • Manage monthly, quarterly and annual development revenue reconciliation with Finance; Act as primary development contact for annual audits.
  • Manage the ongoing donor research and modeling initiative, ensuring accurate import of data. Review, qualify, and analyze data from wealth screen vendor (Target Analytics) to identify top prospects and disseminate information to Development team.



Supervises the Data Entry Associate



Three to five years of relational database experience within a fundraising environment. Raiser’s Edge experience preferred.



  • Work independently and collaboratively to accomplish responsibilities, goals and projects.
  • Be able to work in a deadline driven environment, managing multiple projects simultaneously with high degree of accuracy and attention to detail.
  • Ability to investigate, analyze, and synthesize large quantities of data into a user-friendly and concise format for the use of the development team.
  • Strong analytical and problem solving skills.
  • Provide excellent customer service to both internal and external customers.
  • Excellent written and oral communication skills with the ability to work with both technical and non-technical users.
  • Solid understanding of the principles of database management. Experience with donor management software, Raiser’s Edge experience preferred.
  • Proficient in use of Microsoft Office with advanced skills in Word and Excel.
  • Ability to troubleshoot hardware and software problems is highly desirable.


Level Two:  Strong spoken and written communication skills.  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.



Level Two:  Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.



Level Three: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions and deal with several abstract and concrete variables. Ability to take decisive action.



Blackbaud Raiser’s Edge fundamentals certification preferred.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical capabilities to continuously talk and hear, handle, and grasp.  Frequently requires the ability to sit, and bend, stand, and walk.  May occasionally require stooping, crawling, fingering, reaching, feeling, and repetitive motions of the hands and wrists. Rarely requires kneeling, climbing and repetition of the feet.  May require lifting and carrying of up to 25 pounds.  Requires the ability to operate a computer, including keyboard, telephone. Regularly requires work in excess of 7.5 hours per day and/or 37.5 hours per week.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job involves frequent interruptions, substantial overtime, frequent travel, evening and weekend meetings, on-call status, and frequent deadlines.  Work is usually performed in an office environment.


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